1. Purpose of This Policy

This policy explains how personal information is collected, used, stored, and protected when individuals register for or participate in our healthcare events. We are committed to safeguarding privacy and complying with applicable privacy and health information laws.

2. Information We Collect

We may collect the following types of information:

• Personal details: name, contact information, job title, organisation
• Health‑related information: accessibility needs, dietary requirements, or other details you voluntarily provide
• Event participation data: registration details, attendance records, session selections
• Feedback and evaluation data: surveys, comments, or responses you choose to submit

We only collect information that is relevant to planning, delivering, and evaluating the event.

3. How We Use Your Information

Your information may be used for:

• Managing event registration and attendance
• Communicating event updates, reminders, and follow‑up information
• Ensuring safety, accessibility, and appropriate event support
• Evaluating event quality and improving future programs
• Meeting legal, regulatory, or reporting obligations

We will not use your information for purposes unrelated to the event without your explicit consent.

4. How We Store and Protect Your Information

We take reasonable steps to protect your information from loss, misuse, unauthorised access, modification, or disclosure. This includes secure systems, restricted access, and appropriate administrative safeguards.

Information is retained only for as long as necessary to fulfil the purposes outlined in this policy or as required by law.

5. Sharing Your Information

We may share your information only when necessary:

• With authorised staff or contractors involved in event delivery
• With regulatory or government bodies when legally required
• With third‑party service providers (e.g., event platforms) who must comply with privacy obligations

We do not sell or disclose personal information for marketing purposes.

6. Your Rights

You have the right to:

• Access your personal information
• Request correction of inaccurate or incomplete information
• Withdraw consent at any time (which may affect your ability to participate in our events)
• Request deletion of your information where legally permissible

Requests can be made using the contact details provided by the event organiser.

7. Withdrawal of Consent

If you withdraw consent, we will stop processing your information unless required by law or necessary for safety or compliance. Any processing completed before withdrawal remains lawful.

8. Contact Information

If you have questions about this policy or wish to exercise your privacy rights, please contact the event organiser.